7 Reasons You Should Be Using a Paystub Portal

Feb 26th, 2024

The digitalization of information has revolutionized accessibility, providing maximum convenience comparable to a paystub portal. Whether you are a business person or an employee, you should know the benefits of accessing crucial business information on your mobile devices. However, a paystub portal offers quick access to paycheck details, benefiting employees and employees.

Conversely, paper checks have been utilized since 1865, rendering them an ancient form of payment. This outdated system is inefficient and nonsensical in today’s society. Furthermore, issuing paper checks incurs significant costs that accumulate over time. Hence, businesses should now seek alternative methods to compensate their personnel. Enter pay stub generator, a viable solution that effectively addresses the challenges posed by paper checks, making it an exceptional choice for managing payroll.

What is a Paystub Portal?

With a paystub portal, you can effortlessly create paystubs using online electronic tools, making it highly convenient. You can access these electronically generated payment slips from anywhere worldwide through your login credentials, rendering them quite suitable for individuals such as freelance workers, small business proprietors, and staff.

Aside from being referred to as a Paystub generator, the Paystub portal has quickly replaced paper checks since 1865. Adopting paystub portals is beneficial for businesses over paper checks. Here are seven reasons why you should make the shift.

Provide Your Organization With A Modernized Look:

The rapid expansion of e-commerce has created a heightened need for online business documentation, including online invoices and paystubs. As a result, integrating a paystub portal into your company’s framework gives it a contemporary edge and portrays its alignment with recent technological progress. This lets your clients conveniently access their paycheck information electronically, liberating them from the limitations imposed by traditional manual paychecks and fostering a greater sense of ease and satisfaction.

Fast and Easy To Use:

Numerous businesses find generating new paychecks for each payment more varied. Fortunately, some paystub software features a paystub template that can be used for future expenses. This makes generating paystubs much easier and quicker through the paystub portal, ultimately saving you time and effort. Additionally, online paystub generators provide easy access to electronic paystubs.

Easy Record Keeping:

The smooth operation of any organization heavily relies on effective record-keeping, especially regarding financial records. With the help of a paystub portal, maintaining records for all paychecks becomes effortless, thanks to internet operations and cloud storage systems. This means you can access your previous payroll information, regardless of age. Additionally, the convenience of having all the required information available online through a paystub portal makes filing taxes much more straightforward.

Minimal Errors in Calculation:

Manual payroll processes involve extensive calculations, increasing the probability of mathematical errors due to human limitations. Various paystub software includes automated computing features that perform all calculations to avoid accounting errors and calculation issues. It simplifies payroll processing so that you all need to enter figures into the system, and the tool handles mathematics. Installing a portal paystub offers an auto-calculating feature that computes paychecks to include additional labour and reduces taxation. With the exclusion of human errors, employees benefit from highly accurate operations utilizing the portal. The possibility of mistakes is eradicated, which allows you to improve computation accuracy as soon as your paystub portal arrives.

Improve Firm’s Savings:

Efficiently managing manual paystub operations enables your company to save significantly. This is primarily because most paystub software operates on a one-time fee basis. By opting for such software, you eliminate the need to hire extra staff to perform manual payroll computations, resulting in substantial savings. Additionally, a portal paystub eliminates the expenses of purchasing printing papers.

While payroll generators typically involve a one-time cost, they are often more economical than maintaining an additional employee. This approach allows you to allocate your financial resources wisely, saving money that would have otherwise been spent on staff time, printing materials, and other related expenditures. It is worth noting that not all top-tier paystub portals require significant upfront investment.

Employee’s Convenience:

By providing a paystub portal, employees can avoid numerous trips to the bank, saving time and improving convenience. Not only does this eliminate delays and the risk of lost paystubs, but workers can also seek online assistance if needed. Selecting generator allows for easy template creation, streamlining the setup for all future paystub portal and enabling simplified computation. With this automated approach, organizations can complete formerly burdensome administrative activities quickly and effortlessly at any time.


Manual payroll processing often involves the use of paper checks, which have harmful effects on the environment. To combat this, a paystub portal provides a solution by enabling paperless transactions and electronic curation of financial documents. By encouraging this eco-friendly approach, your firm can significantly reduce waste and decrease its carbon footprint. This is particularly very beneficial for businesses that give importance to environmental conservation and aim to protect our planet.


With manual payroll processing fading, the paystub portal provides an intelligent path to financial documentation. It offers you more flexibility and security for both the employees and employers. If you’re looking for a paystub generator, check out eFormscreator for all your requirements.

Pros and Cons of Bi-Weekly Pay and How to Take Care of Your Money?

Dec 18th, 2023

Bi-weekly pay pros and cons are a matter of extreme viewpoint. One accountant’s preference can be another’s nightmare. Technically, bi-weekly pay schedule offers the employees and independent contractors the chance to receive paychecks more periodically.

The three-cycle pay is bi-weekly, which means that if you are paid bi-weekly and, you will get paid twice a month.

This blog will help you understand whether a bi-weekly pay schedule is a perfect fit for you. If you want to create paystub, then eFormscreator is your best choice. Let’s get started.

What does bi-weekly means?

Bi-weekly pay is known when the employees are paid every week on a particular day of the week.

How does Bi-Weekly Pay Work?

While choosing, you have two options available: the company’s accountant or the payroll department. They will pay every employee on a set day once every two weeks. For example, every Monday but, the day will be the same.

This translates back to two paychecks per month, but the firm may occasionally pay out three times if there are five Mondays a month. But, with bi-weekly pay, there are 26 paydays per year.

What separates semi-monthly from bi-weekly?

Semi-monthly and bi-weekly pay are often confusing. There is a vast difference between them, though. Semi-monthly is paid only twice a month, on the same day every month.

Compared to bi-weekly pay, there will never be more than two paydays in a single month, and the workers might anticipate receiving 24 paychecks annually.

Every two or three weeks, on the same day, bi-weekly pay can be made. If an employer chooses to pay semi-monthly, they may do this on the first or the fifteenth of each month.

The two payment systems are similar in distinctive ways:

  • Payroll generally needs to conduct two pay runs per month.
  • Only two weeks are required for employees to wait between paychecks.
  • Compared to paying employees on a weekly basis, both options might be more straightforward and less expensive for the company.

Moreover, having an assurance of a regular fortnight salary might help with budgeting throughout the holiday seasons, making sure times of the year are a little stressful when paid bi-weekly.

The main difference between both of them is the two payment schedules, which are that bi-weekly work well and have various advantages for hourly employees and those who work overtime.

Pros of Bi-Weekly Pay

1.The Perfect Way For Employees To Manage Their Finances

Receiving a stable increment in income can help employees keep a tab on their income and, therefore, help them budget accordingly. For this reason, bi-weekly pay is usually offered as a benefit to the employees- which could attract better employees to your team.

Below is how it can help the employees:

  • It can help them prevent overspending during the time between paychecks and help them avoid financial disaster.
  • This type of paycheck can present issues with debt management that might not afford the same flexibility as someone’s monthly schedule would for paying off debts.
  • More paychecks means that they might avoid late charges from utilities.
  • With bi-weekly paychecks, people are more likely to spend their money quickly on what they really need. With bi-weekly, people can better assess how much they need to spend on groceries for the next two weeks.

2. Precise Expenses Calculation For Your Business

Another potential advantage is that the bi-weekly payments can help to clear up issues that are related to business expenses and things such as taxes.

Since the taxes are generally taken out monthly instead of quarterly while using this type of payment schedule, there is a more significant possibility that you will miscalculate your budgeting for taxes and other expenses over money overall at the end of each period.

The two paychecks per month can help the individual save money on interest charges because there will be less time between payments. The end-of-month bonus check becomes voluntary income, which provides some relief from financial stress at the beginning of every month.

Cons of Bi-Weekly Pay

  • Overtime calculations might be daunting- it could be challenging to determine how much overtime income you should await since there are paydays each year.
  • Tax deductions and other deductions might be complicated. It’s simpler to determine the proper deductions evenly for each calendar month when paid semi-monthly.
  • Take home pay on additional months. There are two additional figures, and budgeting steps required to determine the take-home pay every year.


Bi-weekly pay is an excellent option for businesses whose employees are freelancing. These types of workers benefit from increased stability and the use of automated tools to generate invoices.
If you are looking for a paystub generator which is 100% free, you should visit eFormscreator to create paystub easily.

Self-Employed? Here’s How To Show Proof Of Employment

Oct 12th, 2023

It is an easy task for full-time, contracted employees to deliver a proof of employment. All they need to do is ask the HR department at their firm for a copy.

Self-employed might not be able to show a proof without any help. Verifying employment is crucial when applying for a personal loan. In this blog, we will be covering how to show proof of employment if you’re self-employed individual.

Who is eligible to be a Self-Employed Individual?

Self-employed, commonly known as Independent Contractor report self-employment income. If you’re self-employed, you will work for yourself rather than for an employee.

As stated by the IRS, a self-employed individual is someone who:

  • Partakers in trade
  • Is part of a partnership in a trade
  • Is in business for themselves

Self-employed individuals may work for:

  • Writer
  • Editor
  • Designer
  • Salespeople
  • Construction Workers

What is a Proof of Employment?

Proof of employment is a form of document that hires companies to request to confirm an individual’s work history.

Below mentioned are the common reasons why a third party might want to verify your employment which include:

Loan Applications: If you are trying to apply for a loan, the lender will want to see whether or not you will be able to pay back their money which is based on your monthly income.

They might also want you to provide a proof of your employment. Once this is understood, the lenders shall establish how the repayment can be scheduled in terms of loans.

Applying to Rent: Many property owners rent out their houses and want to make sure that the new tenants will be able to afford the rent or not.

For example, are you going to work somewhere else or on the property itself? The proof of employment helps the landlord get a better understanding of your employment and if you have a stable income in order to cover the rent.

Searching for Another Job: If you’re looking for another job, salary negotiations will inevitably happen, and the interviewer will ask about your current salary, which they shall take into consideration. This will give the employer a brief overview of your past employment status.

Credit Card Applications: Finacial Institutions depend upon various factors when they consider requests for credit cards, which include the applicant’s current employment and salary. Proof of your employment shows credit companies that you will be able to meet your debt goals and their payments in a timely order.

How to Show Proof of Self-Employment?

HR departments at large companies have to deal with proof of employment and also have a system in place to issue these documents. However, if you’re a self-employed individual, you might need to generate these documents yourself in order to show a proof of your employment.

Annual Tax Returns: Form 1099-NEC is a tax document which is used to report the income earned by independent contractors. Firms are required to file a copy of Form 1099-NEC with the IRS and to send a copy to the independent contractor. This is because the IRS must know that how much tax revenue they can expect from a self-employed individuals. It is important to note that the independent contractor who has earned more than $600 from a business shall receive a Form 1099-NEC.

Form 1099-NEC is used for showing verification of your income. It provides physical proof of self-employed earnings, the amount earned, and where it came from. 31st January is the deadline to submit independent contractors with a copy of their Form 1099-NEC. It is also the deadline for providing the employees with a W-2 form.

Pay Stubs: A pay stub is a written document that showcases how much a person is earning during a specific pay period. There are different ways via which a self-employed worker can receive and create pay stub. One choice is to contact the HR department at the firm where you have provided services.

For a self-employed individual, this is the basic information listed on a pay stub:

  1. The name of the firm that provides the service for
  2. Independent Contractor’s Job Title
  3. Number of hours worked during a pay period
  4. The total wages paid before the self-employed worker’s deductions made
  5. State, Federal, and Local taxes withheld from an individual contractor’s gross earnings

Pay stubs are important because they can provide proof of income and employment for self-employed individuals.

Bank Statements: Bank Statements, commonly known as account statements- are documents that are typically sent by a financial institution to their account holder each month.

This account statement is a history of all the transactions that the account holder makes during a particular period of time. The statement contains bank account information like account numbers detailed list of the holder’s total income and expenses.

For lender and financial institutions, a bank statement can be the proof of the employment and can afford to meet their repayment dues on time.

Employment Verification Letter: An employment verification letter is the kind of document which is written by a current employer who confirms the employment status of the current employee. Potential employers and other various government agencies can request an employment verification letter.


So, now you know that if you’re a self-employed individual and need a loan for a car, showing a letter of self-employment as proof of income this should not be a problem for you and in case you need to create paystub, we have our very own free paystub generator for you to generate a pay stub easily.

Creating pay stubs If You’re Self-Employed

Sep 27th, 2023

If you’re self-employed, your main focus will be securing new consumers and delivering a quality product. However, there is more to growing your business, including payroll-related issues. Use our free paystub generator to generate professional-looking pay stubs to maintain productivity.

Understanding Pay Stubs

Pay stubs are the key to all the crucial employee pay information. While reviewing a pay stub, it is important to note the difference between the current pay period and the year-to-date amount. Both are important as the employer and the employee understand if the amount is correct.

The pay stub provides wages, tax withholdings, and benefit withholding information.

Self-employment pay stubs do not have any withholdings from their pay.

You can issue a pay stub to a contractor who lists out the gross amount paid, and the contractor can use the pay stubs for contractors to prove his earnings to the lender.

The rules and regulations regarding pay stubs vary from state to state. Most states must provide pay information to workers, while others do not. Businesses should make a confirmation statement of the requirements in each state where they employ workers.

Employees should keep their most recent pay stubs as a proof of income. If an individual employee applies for a loan, the pay stub confirms the borrower’s gross income. Employers should keep pay stubs on their file if it’s generated.

Information Required to Create a Pay Stub

Keep in mind to check the following things:

  • Payroll Cycle: The number of pay periods decides how much salary is paid on each payroll date.
  • Wages: Gross and net pay. Wages may be based on the employee’s compensation or calculated upon the hourly pay rate.
  • Tax Withholding: Federal, State, and local amounts withheld for taxes.
  • Benefit Withholding: Amount withheld for employee’s share of insurance premium.

How to Calculate Net Pay?

For example, Janet’s annual income is $5,000, and your company processes payroll 26 times yearly. Julie’s gross wages each pay period total $5,000/26 or $1,923 pay per period.

Based on her allowances on the W4 forms, the company should withhold 20% of her gross pay for federal taxes and 5% for state taxes. Janet also pays $50 each pay period for her shares of the company’s health insurance plans.

Janet’s net pay is $1,923, less than $480 for taxes and $50 for her health insurance premiums. Her net pay is $1,393.

The pay stub will include all of the information as mentioned above for the current payroll period and year-to-date. The pay stub that you generate also includes unemployment tax payments. Hourly workers need details on their total hours worked and any hours paid as overtime wages.


Should you be Paying Yourself Like an Employee?

A Pay stub demonstrates that your company pays you regularly just like any other employee, meaning that the Federal, State, Social Security, and Medicare taxes are withheld from your paychecks.

The withholding amount keeps you in check with the taxes owed at the year’s end; it is easier to withhold from each paycheck. The pay stubs showcase regular income.

This is important if you’re applying for a loan. Self-employment pay stubs generally have a shift via extra hoops to prove stable earnings. If you have a pay stub and a W-2 form, which your company generates at the end of the year, you can show consistency of income.


eFormscreator provides you with a free pay stubs generator, which is user-friendly, and takes less time in generating pay stubs. Use eFormscreator to create pay stubs and streamline your process.

Understanding Your Pay Stub: All About YTD

Sep 08th, 2023

No matter you’re a business creating paystubs or an employee who receives paystubs every month, the different YTD abbreviations on a paycheck stub might be confusing. Understanding YTD is a crucial task that makes sure that the deduction and insurance contribution on a pay stub is authentic. So, in this article, you will understand and learn the various abbreviations of YTD paystub.

What does YTD mean?:

On an employee paystub, YTD paystub represents the employee’s total income, their deductions, less their deductions. This includes:

  • Social Security
  • Health Insurance
  • Retirement Plans

Why is YTD so Important?:

1- For Employers:

YTD amount allows employees to assay the amount of money they will spend on an employee payroll expenses during a specific year. These amounts often include money paid to the independent contractor- these are self-employed individuals hired for one job.

Business owners use this information in order to compare their year-to-date payroll expenses to the total budget of the company. By knowing what is the employee’s gross income it helps employers in:

  • Deciding if employees are compensated equally
  • Determine if the business will be able to afford new hiring
  • Make sure that the compliance with state-specific or national tax

YTD amount helps business estimate that if they will be able to meet their deadlines and their projected growth target for a year and helps in predicting their yearly tax liabilities. This is the total amount of tax a business owes for a specific period of time.

2- For Employees & Independent Contractors:

YTD amount are very crucial as they are useful for telling employees abnd independent contractors how much they havre earned in a particular year.

YTD and Paystubs:

The YTD NET abbreviation on a paystub ytd defines the total amount of income and taxable deductions for each and every employee. Since a payroll system can sometimes go wrong, it is important for employees to make sure that the amount on their paystub is authentic throughout the year. If they are wrong and the employee ends up paying you less taxes, then they may owe a huge amount of money to the IRS to rectify that error.

Read More: Everything You Need to Know about Free Paystub Generators

How to Calculate the YTD amount on a Paystub?:

Calculating a YTD is simple if you know what to look for on your paystub. Let’s take a look at it:

Step 1: Gather all the Information: If you’re an employee and want to calculate YTD you need to know the following things:

  • Pay period or number of months you want to calculate the YTD for
  • Your monthly earnings subtract the deductions on the paystub that you have received from your employer

Step 2: Calculate your YTD: Use the information and multiply the two values in order to calculate YTD. Example, YTD for an employee will be: $10,000 X 12 months = $120,000 YTD.

As an employer, YTD for your business payroll works the same way except you’ll add the employee’s annual wages together.

Example, if employee A earns $120,000 on an annual basis and employee B earns $100,000 the business payroll’s YTD amount will be: $120,000 + $100,000 = $220,000.

What if I don’t receive a Paystub?:

In several cases employers are not required to provider their employees with a monthly paystub. But you still can calculate YTD the same way when you would have paystubs.

The time duration now would be flexible.

Example, if you want to calculate YTD for someone who has only worked for two pay periods and earned $1,000 per period your calculation would be following:

$1,000 X 2 = $2,000

In order to calculate YTD for the current payroll date if your business do not issue paystub you will be following the same steps as mentioned in the previous section.

So, you will add the annual year-to-date wages for each employee together.

Example, if an employee A earns $130,000 and employee B eanrs $110,000 on a business payroll the calculation would be like this:

$130,000 + $110,000 = $240,000

Generate Paystubs with Free PayStub Generator EformsCreator:

In order to make sure that the employees income and deductions are made perfectly, they need to understand the different terms mentioned on their ytd paystub. For employers being able to calculate the specific YTD amount is a part of running a successful and smooth business.

If you’re looking for an easy, affordable and a simple user-interface free paystub generator to generate accurate YTD amount, Eforms Creator is the perfect tool for you. Our simple to use and user-friendly software allows you to generate hassle-free paystub in few minutes.


YTD stands for year-to-date and is used for reporting an employee’s yearly earnings, taxable deduction and other contributions. Employees can use YTD to track how much the business is spending on an individual’s payroll and how much is using the amount to decide on the expenses for a particular year. And if you want to generate paystub from a reliable and a free paystub generator EformsCreator is your choice!