7 Reasons You Should Be Using a Paystub Portal

Feb 26th, 2024

The digitalization of information has revolutionized accessibility, providing maximum convenience comparable to a paystub portal. Whether you are a business person or an employee, you should know the benefits of accessing crucial business information on your mobile devices. However, a paystub portal offers quick access to paycheck details, benefiting employees and employees.

Conversely, paper checks have been utilized since 1865, rendering them an ancient form of payment. This outdated system is inefficient and nonsensical in today’s society. Furthermore, issuing paper checks incurs significant costs that accumulate over time. Hence, businesses should now seek alternative methods to compensate their personnel. Enter pay stub generator, a viable solution that effectively addresses the challenges posed by paper checks, making it an exceptional choice for managing payroll.

What is a Paystub Portal?

With a paystub portal, you can effortlessly create paystubs using online electronic tools, making it highly convenient. You can access these electronically generated payment slips from anywhere worldwide through your login credentials, rendering them quite suitable for individuals such as freelance workers, small business proprietors, and staff.

Aside from being referred to as a Paystub generator, the Paystub portal has quickly replaced paper checks since 1865. Adopting paystub portals is beneficial for businesses over paper checks. Here are seven reasons why you should make the shift.

Provide Your Organization With A Modernized Look:

The rapid expansion of e-commerce has created a heightened need for online business documentation, including online invoices and paystubs. As a result, integrating a paystub portal into your company’s framework gives it a contemporary edge and portrays its alignment with recent technological progress. This lets your clients conveniently access their paycheck information electronically, liberating them from the limitations imposed by traditional manual paychecks and fostering a greater sense of ease and satisfaction.

Fast and Easy To Use:

Numerous businesses find generating new paychecks for each payment more varied. Fortunately, some paystub software features a paystub template that can be used for future expenses. This makes generating paystubs much easier and quicker through the paystub portal, ultimately saving you time and effort. Additionally, online paystub generators provide easy access to electronic paystubs.

Easy Record Keeping:

The smooth operation of any organization heavily relies on effective record-keeping, especially regarding financial records. With the help of a paystub portal, maintaining records for all paychecks becomes effortless, thanks to internet operations and cloud storage systems. This means you can access your previous payroll information, regardless of age. Additionally, the convenience of having all the required information available online through a paystub portal makes filing taxes much more straightforward.

Minimal Errors in Calculation:

Manual payroll processes involve extensive calculations, increasing the probability of mathematical errors due to human limitations. Various paystub software includes automated computing features that perform all calculations to avoid accounting errors and calculation issues. It simplifies payroll processing so that you all need to enter figures into the system, and the tool handles mathematics. Installing a portal paystub offers an auto-calculating feature that computes paychecks to include additional labour and reduces taxation. With the exclusion of human errors, employees benefit from highly accurate operations utilizing the portal. The possibility of mistakes is eradicated, which allows you to improve computation accuracy as soon as your paystub portal arrives.

Improve Firm’s Savings:

Efficiently managing manual paystub operations enables your company to save significantly. This is primarily because most paystub software operates on a one-time fee basis. By opting for such software, you eliminate the need to hire extra staff to perform manual payroll computations, resulting in substantial savings. Additionally, a portal paystub eliminates the expenses of purchasing printing papers.

While payroll generators typically involve a one-time cost, they are often more economical than maintaining an additional employee. This approach allows you to allocate your financial resources wisely, saving money that would have otherwise been spent on staff time, printing materials, and other related expenditures. It is worth noting that not all top-tier paystub portals require significant upfront investment.

Employee’s Convenience:

By providing a paystub portal, employees can avoid numerous trips to the bank, saving time and improving convenience. Not only does this eliminate delays and the risk of lost paystubs, but workers can also seek online assistance if needed. Selecting generator allows for easy template creation, streamlining the setup for all future paystub portal and enabling simplified computation. With this automated approach, organizations can complete formerly burdensome administrative activities quickly and effortlessly at any time.


Manual payroll processing often involves the use of paper checks, which have harmful effects on the environment. To combat this, a paystub portal provides a solution by enabling paperless transactions and electronic curation of financial documents. By encouraging this eco-friendly approach, your firm can significantly reduce waste and decrease its carbon footprint. This is particularly very beneficial for businesses that give importance to environmental conservation and aim to protect our planet.


With manual payroll processing fading, the paystub portal provides an intelligent path to financial documentation. It offers you more flexibility and security for both the employees and employers. If you’re looking for a paystub generator, check out eFormscreator for all your requirements.

Paystub Deduction Codes

Nov 10th, 2023

To correct payroll, you need the right information, including the data required to create paystub. A pay stub lists all the valuable information about an employee’s pay.

A Deduction Code identifies types of deduction codes, like significant medical, health benefits, credit union payments, charitable contributions, etc.

Employers and workers must understand the information on a pay stub. Employers must generate authentic pay stubs that match the gross pay, tax withholdings, and other payroll amounts.

This blog explains the information required to create a paystub and view the most common paystub deduction codes.

What is a Pay Stub?

In most cases, a pay stub is being provided to the employees. It includes essential information about an employee’s payment, such as wages earned for a pay period, essential deductions, and the amount of money an employee takes home.

This information can fluctuate depending on your state, though many states require you to give pay stubs to your employees. You should keep a copy of each pay stub for your payroll record.

Why are Pay Stubs Crucial?

The employees and employer can use pay stubs to record previous wages, but they can also make sure that the payments are accurate.

By viewing how their payment is broken down, employees can understand their tax deductions and know how much of their tax is going where.

If there is no equality between you and your employer, you can use the pay stubs to prove they were paid equally. Employees can use the pay stub to help them complete their W-2 forms when completing taxes.


Information Needed To Create Paystub:

Regulate the information for each employee:

Payroll Cycle: The payroll Cycle is defined as the number of pay periods that determine how much salary is paid on each payroll date. It also determines the start and end days for computing hourly payroll.
Wages: Gross pay and Net pay. Wages might be based on salary using an hourly rate of pay.
Tax Withholdings: State, Federal and Local amounts withheld for taxes.
Benefit Withholdings: Amounts withheld for the employee’s share of insurance premiums to be invested in a retirement plan.

The rules regarding the pay stub vary state by state. Some states require employers to provide workers pay stubs, while others do not.

Employees should keep their most recent pay stubs as evidence of income. If an individual applies for a loan, the paystub confirms the borrower’s gross income.

The pay stub information should match the data on each employee’s year-end W-2 form, which the individuals use to file their personal tax returns.

Understanding FICA, FUTA and SUTA Taxes

A pay stub shall report FICA, FUTA and SUTA Tax information.

FICA tax is collected to fund Social Security and Medicare. FICA is a compulsory payroll tax for the Federal Insurance Contributions Act.

The FICA Tax comprises two separate taxes which fund two large programs managed by the Federal Government: Social Security and Medicare.

The Medicare rate is 1.45% on all wages, and high-income taxpayers will pay an additional 0.9% tax for Medicare.

Employers also pay 7.65%, deducting the cost as a business expense. The employer’s payment is generally included in the pay stub.

The FUTA funds unemployment programs, taxes and the SUTA tax. The employer pays these amounts, but is also reported on the pay stub.

Pay Stub Deduction Codes

The most common pay stub deduction codes include:

FED, FIT, FWT: Federal Income Tax Withholding.
SIT, State, SWT: State Income Tax Withholding.
FICA: FICA taxes paid for Medicare and Social Security.
YTD: Year-To-Date.
MED: Insurance deductions for health, vision and dental insurance.
INS: Insurance deductions for other coverage like life insurance.
401(k): 401(k) contributions into a retirement plan.
FSA or HSA: Contributions into a flexible spending account (FSA) or health savings account (HSA).

What is a Stub Deduction?

Standard pay stub deductions include state and federal income tax and Social Security Tax. State and federal withholdings account for much of the gross and net income gap.


Deduction Code identifies deduction codes, like significant medical health benefits, credit union payments, charitable contributions, etc. Create Free Paystub easily with eFormscreator for free!